Get the Best Document Management Software for Your Business @ Planet PCI Infotech

What is a document management system?

The primary purpose of a document management system is to provide a means of managing information as files in electronic form rather than stacking hoards of papers in drawers and cabinets, drawers, folders, and individual documents. This results in efficient storage and easy retrieval.

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Features of document management system software

  • Secure Document Storage
  • Document Retrieval & Backup
  • Document Workflow & Tagging
  • Document Versions & Audit Trail
  • Document Permission to Specific User

How can document management system software benefit your business?

The document management system software can benefit any business in several ways.

  • One of the main benefits is the reduced storage space. The cost of commercial property space is increasing, and getting space for storing documents can be an expensive affair. A document management system eliminates the need for files, cabinets, boxes, etc. Documents that needed to be stored in hard copies can now be stored virtually.
  • For any business enterprise, the security of documents is very crucial. The software offers better control over the storage of sensitive and confidential documents. Also, the document management software leaves an audit trail of who has viewed the document and when it was accessed and how it was modified. The managed documents can be traced.
  • The compliance needs for certain documents are complex, and non-conformance can lead to penalty/fine. The document management system reduces the risk of non-compliance. The new documents can be easily classified and stored.
  • The software also helps in searching the retrieving documents. These are time-consuming jobs, but the software simplifies it. The software can prevent losing documents, which is quite common with papers.
  • The software makes sharing information quite easy. The documents can be accessed from multiple locations. They also offer version control, which allows the older version of the document to be recovered if needed.

The software includes a data backup and recovery plan, which makes the documents highly traceable.

Why choose our electronic document management system software?

There are four critical aspects of electronic document management system software which are as follows:

  • Desktop and mobile access to central document register
  • Electronic signatures for record sign-off
  • Audit trail for record creation, update, and deletion
  • A complete overview of reviews, approvals, and acknowledgments

These four are critical for managing the documents effectively and in an efficient manner as it lays the foundation for strict regulations and stringent standards. We provide software that complies with all four critical capabilities. The software makes it easy to access the documents and ensure that documents are accurate, complete, and up-to-date. The software also makes sure that the documents can be reviewed, approved, and signed off.

Apart from that, our software blends document management with other safety, quality, and risk management processes so that we can offer an excellent framework for operational excellence.

Next time you look for document management system software, connect with our team for more information and assistance.

The basic purpose of document management is to provide a means of managing information as files in electronic form rather than stacking hoards of papers in drawers and cabinets, drawers, folders and individual documents. This results in an efficient storage and easy retrieval.

Features:

  • Secured Document Storage
  • Document Retrieval & Backup
  • Document Workflow & Tagging
  • Document Versions & Audit Trail
  • Document Permission to Specific User
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FREQUENTLY ASKED QUESTIONS

FAQs

What is document management system?

Document management system is how an organization stores, manages and tracks its electronic documents.

Document Management Systems (DMS) software, means to use computer system and software to store, track and manage electronic documents and images of paper based data captured through the use of a document scanner.

What are document management systems used for?

The document management system is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner.
Simply stated, a document management system is an automated way of organizing, securing, capturing, digitizing, tagging, approving, and completing tasks with your business files. Although most document management systems store data in the cloud, a DMS is much more than just cloud storage.

What are the main factors to consider when choosing a document management system?

Following are a few must-haves in a DMS

  • Storage –It happens to be a centralized repository for easy storage, sharing, and retrieval of digital documents. The needed documents could be searched by the file name, multiple index fields and/or full-text search and can be accessed when required.
  • Access Control –Document features must include individual and bulk permission management, document activity log, file locking, reset account access and external sharing.
  • Web and mobility –Having the flexibility of being able to access the files anywhere and anytime is vital. Before buying any DMS thorough research about whether the software is compatible with the various devices, including tablets and smartphones or not must be done..
  • Third-party software integration – To be able to access and manipulate data through integration is an essential exercise. Choosing a DMS with third-party integration is just as important in order to provide seamless integration with apps you are already using.

 

  • Easy-to-use –A DMS should be simple and easy to use. You must opt for a DMS that requires minimal or no training to get you started. A manager should be able to govern access control for the team rather than routing it through the IT team.

How do document management systems (DMS) reduce costs?

Document Management Software (DMS) is a computer system or software designed to store, track and manage business documents. It can also be referred to as Enterprise Content Management Software.
Ease of use is key when it comes to document management systems or you’ll spend time and energy training your staff, answering to help requests, and dealing with general user frustration, which is an inconvenient and costly affair. Hence, the document management system will reduce the cost.

How do document management systems (DMS) reduce costs?

Document Management Software (DMS) is a computer system or software designed to store, track and manage business documents. It can also be referred to as Enterprise Content Management Software.
Ease of use is key when it comes to document management systems or you’ll spend time and energy training your staff, answering to help requests, and dealing with general user frustration, which is an inconvenient and costly affair. Hence, the document management system will reduce the cost.

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